1.1 Who we are
This website is brought to you by iCON Infrastructure LLP (“iCON”, “we”, “us”), a limited liability partnership incorporated and registered in England and Wales with company number OC364705 and registered office at 1st Floor, Pollen House, 10-12 Cork Street, London, W1S 3NP.
(a) what personal data we may collect from you;
(b) how we will use, store and protect your personal data;
(c) with whom we may share personal data; and
(d) your rights under relevant data protection laws.
2. Lawful basis for processing
Under data protection laws, we must have a legal basis in order to process your personal data. The legal bases on which we may process your data are:
3. What data we may collect from you
We may collect and process the following personal data:
4. How we collect information from you
We collect your personal data in a number of ways:
5. How we use your personal data
We may use your personal data for the following purposes:
We or our group companies contact you about our services where we are legally entitled to do so and it is in legitimate interests to provide such information to you. In some cases, we may obtain your consent for such marketing communications.
If you do not wish to be contacted in this way, you can tell us by contacting us at firstname.lastname@example.org. We will process your request to be opted-out of such marketing communications within 30 days of receipt.
Where you opt out of receiving these marketing communications, we may still process your personal data for other required purposes, as specified in section 5 above.
7. Third party links
The iCON website may contain links to and from other applications, plug-ins and websites of other networks, advertisers, and affiliates. If you follow a link to any of these websites, please note that they (and any services that may be accessible through them) have their own privacy policies and that we do not accept any responsibility or liability for these policies or for any personal data that may be collected through these apps, websites or services. Please check these policies before you submit any personal data to these websites or use such services.
8. Retention of your data
We will not retain your personal data for longer than is necessary for the purposes for which the personal data is processed. This means that your data will only be retained for as long as it is still required to provide you with services or is necessary for legal (including regulatory) reasons. When calculating the appropriate retention period for your data, we consider the nature and sensitivity of the data, the purposes for which we are processing the data, and any applicable statutory retention periods. Using these criteria, we regularly review the personal data which we hold and the purposes for which it is held and processed.
When we determine that personal data can no longer be retained (or where you request us to delete your data in accordance with your right to do so (please see section 12 below for more information)), we ensure that this data is securely deleted or destroyed.
For more details about our retention periods, please contact us at email@example.com.
9. Accuracy of your data
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
10. Security of your data
We seek to ensure that we have appropriate organisational and technical security measures to protect your personal data. These measures include ensuring our internal IT systems are suitably secure and implementing procedures to deal with any suspected data breach. All company desktops have relevant antivirus and endpoint protection installed. IT penetration testing is carried out regularly to test and mitigate the risk of intruders accessing the firm’s IT systems. We have a dedicated, external IT team who monitor and upgrade our IT systems.
In the unlikely event of a data breach, we will take steps to mitigate any loss or destruction of data and, if required, will notify you and any applicable authority of such a breach.
11. Transfer of your data
Transfers within our group
We may share your data with other companies and branches within the iCON group, including our:
Transfers to third parties
There may be circumstances in which we may also need to share your personal data with certain third parties, including third parties located outside of the UK and the European Economic Area (EEA).
The third parties to which we may transfer your personal data include:
The security of your data is important to us and iCON will, therefore, only transfer your data to such third parties if:
As mentioned above, iCON will only transfer your data where suitable safeguards have been put in place. These safeguards are intended to ensure a similar degree of protection is afforded to your data wherever it may be transferred and include:
We may also share your personal information with a purchaser or potential purchaser businesses connected with iCON or its subsidiaries and in some circumstances, we may have to disclose your personal information by law, either because our regulator, the courts or other law enforcement agency has asked us for it, or to enforce our legal rights.
For more information on the safeguards used by iCON when transfers of personal data to third parties, please contact us at firstname.lastname@example.org.
12. Your rights
You have certain rights in relation to the personal data iCON process and hold about you. These include:
If you would like to exercise any of the above rights, please contact iCON at email@example.com. We will respond to requests made by you within one month.
You should also be aware that you have the right to raise any concerns in relation to how iCON processes your personal data to the Information Commissioner’s Office (ICO).
iCON Infrastructure LLP
1st Floor Pollen House
10-12 Cork Street
Email address: firstname.lastname@example.org
Telephone number: +44 20 7292 9670
Last updated 14 June 2018